Recording the Notarization (Notary Journal)
A notary journal is a permanent, chronological record of every notarization performed. Many states require one by law, and it is considered best practice everywhere.
✓A typical journal entry includes:
- Date and time of the notarization
- Type of notarial act performed
- Signer's full name
- Type of ID used to verify identity
- Signature of the signer
✓Why the journal matters:
- Helps prevent and detect fraud
- Provides legal evidence if a notarization is ever questioned
- Protects the notary in disputes or lawsuits
Example Entry
Date: March 10, 2026 Type: Signature Witnessing Signer: John Smith ID Used: Driver's License Signature: (signed)
The journal is your protection. If a notarization is ever challenged in court, your journal entry is the evidence that you followed proper procedure.