A Sample Notarization, Step by Step
Let's walk through a complete notarization from beginning to end.
Scenario: A client brings in an affidavit (a sworn statement) that is not yet signed.
✓Step 1 — Identify the signer
The notary asks for a government-issued photo ID and confirms it is valid and matches the person.
✓Step 2 — Review the document
The notary checks that the document is complete, with no blank spaces. (An affidavit requires sworn truth, so this calls for a jurat.)
✓Step 3 — Witness the signing
The notary watches the client sign the document in their presence.
✓Step 4 — Administer the oath
The notary says: "Do you swear or affirm that the statements in this document are true?" The client answers "Yes."
✓Step 5 — Complete the certificate and seal
The notary fills out the jurat certificate, signs it, and applies the official seal.
✓Step 6 — Record it in the journal
The notary records the date, type of act, signer's name, ID used, and signer's signature.
Every notarization follows this same reliable rhythm — identify, review, witness (if needed), perform the act, seal, and record.